If you're managing short-term rentals and not charging a tech fee, you're leaving money on the table. A tech fee is not just another line item - it’s a sustainability tool for your business.
Here’s why.
A tech fee is a flat monthly charge billed to property owners to cover the tools and software you use to manage their properties. Unlike commission-based fees, it’s not tied to booking volume - it’s a consistent, predictable cost that reflects your professional infrastructure.
Think of it like a utilities bill for modern hospitality.
Whether or not the property has guests, your software stack keeps running. That includes:
When owners stay in their own properties, you don’t earn commission - but you still pay for the tech. Charging a tech fee makes this transparent and ensures you’re not silently absorbing operating costs.
Here’s what your tech fee might cover:
All of these are necessary to run a professional STR operation - and none are free.
Most STR managers charge $100–$150/month per property as a base tech fee. This won’t always cover all tech costs, but it significantly offsets them - especially at scale.
You can also layer in optional add-ons, such as $30/month for vacation rental tax filing.
These allow you to build recurring revenue and offer clients choice and clarity.
The key is to be confident and clear. Here’s a simple way to frame it:
“We include a monthly tech fee to support the modern systems that keep your property running smoothly, securely, and professionally—even when it’s not booked.”
Emphasize:
Most clients prefer a clear, itemized fee over vague, bundled charges.
Start with new homeowners. They won’t have pre-existing expectations, making them more receptive. As you build confidence, you can roll it out to existing owners - perhaps with a discount or during key events (like when they reserve prime dates for personal use).
Is a tech fee the same as a management commission?
No. The tech fee is a flat monthly charge, while management commissions are typically a percentage of booking revenue.
What if an owner objects to the tech fee?
Frame it as a cost-sharing measure. You’re investing in tools that benefit their property—and this line item creates transparency and predictability.
Can I customize tech fees by owner?
Yes. While a base fee works well, you can tailor services and fees based on property size, complexity, or owner preferences.